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MINUTES OF THE MEETING OF THE SPEY COAST TENANTS FORUM HELD ON THURSDAY 12TH NOVEMBER 2009 IN ROOM 2, BUCKIE HIGH SCHOOL, BUCKIE AT 7.30.P.M. Present : Helen Milne Chair-person Jean Walton Secretary Bill Smith Treasurer Pearl Mann Harry Walton Vivian Smith David Wood Annie Cowie Joe McKay Councillor Sandra Fraser Moray Council Apologies for Absence. Apologies for absence were received from Patricia Beattie, Councillors Ron Shepherd and Douglas Ross. Prior to the commencement of the Meeting Bill Smith said he wished to extend the Forum’s thanks to Harry Walton for the work done during his time as Chair-person. Chair-person’s Welcome – Helen Milne welcomed everyone to the meeting. Minutes of the Meeting held on 10th September,2009. The Minutes were approved and adopted as a correct record of the Meeting. Proposed by Bill Smith, Seconded by Harry Walton. Matters Arising. Buckie Advertiser – It was agreed that this matter would be discussed later in the meeting. Pathway at the rear of Castlehill Road, Fochabers, Bill Smith advised that workman had recently cut back the bushes again. Minutes of the Annual General Meeting held on the 8th October 2009. These Minutes had been circulated for information as there were two items which the Forum needed to discuss and action taken. Article for the Banffshire Advertiser – it was agreed that articles should be placed in the paper in order to generate interest in the Forum with a view to recruiting new members. It was noted that all areas of the Spey Coast were not represented. It was agreed that Helen Milne and Jean Walton would draft an article for inclusion in the Banffshire Advertiser. Change of venue for Committee Meetings – It had been suggested that the Fire Station should be considered for future meetings as opposed to staying at Buckie High School. After a full discussion the members of the Forum unanimously agreed to stay at the Buckie High School as this was the most convenient option. Secretary’s Report. Jean Walton advised that the Moray Tenants Core Group would be holding their Annual General Meeting at Cedarwood, Elgin on Tuesday 17th November 2009 and that all tenants were invited to attend. It was also noted that Steven Christie was in the process of organising training for the internet and the Forum’s website and Jean Walton asked that if any members of the Forum wished to be considered for this training they should let her know. Letter received from MVSO regarding the Council’s Budget Consultation and Communication Pack which had been issued;it was noted that the document consisted of 132 pages. There was a summary document of 18 pages, and Jean Walton said she would try to get this document in time for the next meeting. The Council wished to have responses from various local organisations before the Council met to discuss the budget for 2010/2011. Members of the Forum were asked to bring some projects for discussion by the Forum as soon as possible. Treasurer’s Report Bill Smith reported that the balance of the Forum’s account stood at £438.26p and from that two bank charges and the hire of the room had been deducted which left a total of £388.08. The accounts were accepted – Proposed Annie Cowie, Seconded Vivian Smith. Project Update – It was noted that Walkabous had been arranged for Mosstodloch and Fochabers on the afternoon of Friday 13th November, Helen Milne advised she would be able to attend. The suggested forum projects sheet for 2009/2010 was circulated for information and noted that many of the projects had been completed or were in progress. Landscaping at Craigenroan Corner had not been starte, as well as the removal of cobbles in Wallace Avenue,Buckie. It was also stated that projects for 2010/2011 should be identified and costed prior to the end of January as the Council required this information prior to setting the Forum’s budget for next year. Any Other Urgent Business :Nothing raised. Date and Time of Next Meeting : Thursday 10th December 2009 in Room 2 Buckie High Scool. JW/16.11.09 |